Whether or not your organization is totally distant, again to the workplace full time, or a combination of each; in the event you’re a finance chief managing enterprise journey spend in your group, you’ll understand how vital it’s to have easy-to-manage processes to trace your spend. Particularly since company journey wants are on the rise and predicted to proceed to extend throughout the board.
Retaining observe of staff’ enterprise journeys and expense reviews isn’t any straightforward process. Relying on the way you presently guide what you are promoting journey, whether or not that be by means of a standard journey company or reserving flights and accommodations on client web sites, your finance workforce might be properly conscious of the wrestle of chasing bank card receipts, maintaining observe of difficult expense administration processes and attempting to get forward of their journey finances.
Listed here are 3 key methods TravelPerk takes the stress out of managing enterprise journey spend and bills.
1. Entry to real-time reporting on enterprise journey spend
TravelPerk is a enterprise journey reserving instrument with an intuitive cell app the place you possibly can guide all your worker journey in a single place. Our company journey administration instrument has one of the best stock of journey suppliers in the marketplace, that means you may have extra selection to select from and assured one of the best charges. Our journey administration platform was designed to make each the reserving course of and journey spend administration loads less complicated.
By reserving the whole lot in a single place, our on-line reserving instrument permits finance groups to maintain journey prices down, hold observe of their journey finances, and ensure all travel-related bills are beneath management.
Permit us to clarify…
Let’s say you may have 8 workforce members all visiting a convention in Barcelona subsequent week. Moderately than each colleague reserving flights and lodging by means of completely different on-line suppliers, inflicting a nightmare in your finance workforce to handle, in the event that they guide with TravelPerk you’ll have all their itineraries and journey spend recorded in a single place. With our refined reporting instruments, your finance workforce can see, in real-time the place spend goes, and keep forward of the finances.
The times of retrospectively chasing receipts to get a grip on journey spend are properly and actually over. With TravelPerk all of your company journey prices can be found in real-time.
Our custom-made reporting performance means you may make better-informed monetary choices. Our reporting instruments are as versatile as you want them to be. You may create reviews to point out spend per workforce, worker, journey service, recoverable VAT, and extra. The reviews are additionally accessible to export so you possibly can create wider visibility on how your organization is spending cash and whether or not you’re beneath or over finances.
See how straightforward it’s to trace what you are promoting journey finances with Travelperk
2. Seamlessly combine your most popular expense administration platform
Put merely, we need to make enterprise journey administration straightforward in your complete firm. Which means an general higher consumer expertise in your finance workforce, journey supervisor, and enterprise traveler.
With TravelPerk, not solely are you able to view journey spend in real-time, we offer one-click integration along with your favourite expense administration answer. Permitting you to guide all of your journey and handle enterprise journey bills multi functional place.
Because of this any time you buy a visit on TravelPerk, the whole value of your journey might be synced to your expense administration instrument robotically. So you possibly can hold all bills associated to the identical enterprise journey (together with “down route” bills like meals, taxis and many others) in a single place, giving your finance workforce full oversight. Magic!
We companion with main expense administration software program reminiscent of Expensify, Ramp, Divvy, Yokoy, Circula, and many others. Take a look at our market for a full record of our expense administration companions.
3. Automated journey insurance policies and customised spending limits
Moderately than having your company journey coverage hidden away in your firm’s shared drive the place it’s simply ignored and forgotten, with a journey administration firm like TravelPerk your journey coverage is ‘baked’ into the reserving course of. Which makes it tremendous straightforward in your vacationers to remain compliant and encourages staff and journey managers to make better-informed decisions when reserving their subsequent enterprise journey. (Which in lots of instances encourages value financial savings throughout the group!)
Once they make a reserving on our platform, vacationers can filter by outcomes which might be “in coverage” and in the event that they neglect to do that, we’ll all the time notify them if a flight or resort is out of coverage.
Right here’s an instance of how this works with TravelPerk:
Our platform additionally lets you simply arrange custom-made spending limits and automatic approvals for various groups or people inside your group.
Don’t need your gross sales workforce to guide enterprise class airfares? No drawback! Want to permit much less restrictive journey preparations in your CEO? Simple!
Right here’s what customized journey insurance policies appear like with TravelPerk.
Having your coverage baked into our enterprise journey administration answer not solely improves journey coverage compliance but additionally your inside workflows by permitting you to arrange automated approvals.
So what does this imply in follow?
If Olivia, in your gross sales workforce, is heading to New York for a consumer pitch and books a flight inside coverage, fairly than having to attend for her workforce result in approve the journey, you possibly can set this to be robotically authorised – since her journey plans fall inside finances. Equally, in case your finance workforce prefers to have full oversight of their journey finances and to approve each journey, you possibly can set this up too! Both manner, you may have full management and adaptability to arrange approval processes whichever manner works finest for you all inside the TravelPerk reserving instrument.